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Governance & Mission
01: Governance and Related Documents
02: Mission Statement
03: Annual Report (or Equivalent) and Other Communication Materials
04: Governing Board Nomination Process and Relevant Data
05: Corporate Records or Minutes
Finance & Legal
06: IRS Letter of Determination
07: IRS Form 990
08: Public Availability of IRS Form 990 and 990-T
09: Annual Audit (or Independent Financial Review)
10: Annual Budget
11: Investment and Spending Policy
12: Evidence of Investment Performance Review
13: Required Annual Legal Filings and Disclosure of Current Investigations
Policies
14: Conflict of Interest Policy and Disclosures
15: Whistleblower Policy
16: Written Record Retention Policy
17: Human Resources Documentation
18: Confidentiality Policy
19: Sample Disclosure Documents
20: Oversight of Geographic Affiliates
Gifts
21: Gift/Fund Acceptance Policies
22: Development Strategy for Operations and Funds
23: Gift Acknowledgement Procedures
24: Sample Gift Acknowledgement Letters
Funds
25: Sample Fund Agreements
26: Guidelines for Donor Advisers and/or Sample Donor Advised Fund Agreement
27: Documentation of Procedures Ensuring that Funds Are Used to Meet Donors’ Intent
28: Evidence that Fund Statements Are Available
29: List of Funds
Grants
30: Grants Guidelines
31: Grants List for Most Recently Completed Fiscal Year
32: Policy or Documented Procedures for Due Diligence
Education & Community Leadership
33: Evidence of Donor Education and Participation
34: Documentation of Issues Identified and Resulting Actions
35: Assessment of Grantmaking and Community Leadership
Resources
Submission Pitfalls
FAQs
Fee Payment
Glossary
Communications Toolkit
FAQs
Are there any other clarifications for the sample disclosure requirement?
Are there any other key elements in communications that we should submit?
Are there specific characteristics or qualities needed on a board to be compliant with National Standards?
Can a fund agreement include a provision permitting a donor to amend the agreement?
Can I keep some of the documentation I submit confidential?
Can my community foundation submit draft documents?
Can you explain what fundraising expenses are?
Do reviewers only look at the IRS Form 990 line numbers indicated in the key elements for requirement 3?
Do we have to provide a sample fund agreement for every type of fund we offer?
Do we have to submit written personnel policies along with the board resolution?
Do you have examples of sufficient variance power?
Does the requirement to ensure funds are used to meet donors' intent apply to all funds or just donor advised funds?
Does this disclosure requirement apply to situations where the community foundation retains legal counsel related to the acceptance of gifts?
For reconfirmation, do we have to submit evidence for this tab?
How are independence and broad representation defined?
How can a whistleblower policy be structured?
How can I find out what state filings are to be submitted?
How can I provide the information on Schedule B without violating the foundation's confidentiality policy?
How detailed must the description of our financial condition be?
How did a whistleblower policy come to be important for community foundations?
How do I correctly write a gift of stock letter that includes stock values?
How do I demonstrate awareness of the community's demographics?
How do I demonstrate oversight and control of geographic affiliates?
How do I provide evidence of the confidentiality procedures applying to both staff and board members?
How do I submit a budget for the current year?
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